Why should you Hire Virtual Assistant

What can we outsource by hiring a virtual assistant ?

• Pretty much anything online can be outsourced –Social media, Content Creation, which can be document & delegate as like machine based
• Daily Repetitive & time-consuming task you can get it off from your plate
• Understand your industry & what the important actions to acquire new & manage clients.
• You need content for clients engaging content on FB or Instagram (fitness & fashion)
• This works best for execution, not planning & strategy ( Doing vs. Thinking)

You have to think the way to grow business not spending most of the time doing all the things.

You should have your task clearly defined & built out; how?

• A written guide in Google docs (SOP) complete with a screenshot, step by steps tutorial and logins
• Screencast videos explaining the process in detail. We host all videos on a private YouTube channel.
• A checklist in Google sheet, itemized by task so we can track progress and status of the of the job

Focus on the micro process ( Instagram Postings)

You have to take what’s in your head and build it into something so simple a 3^rd grader

• Remove all thinking and decision making from their jobs – that’s done on your end
• Think about your process like you were building it for a machine – is it simple ? or is it scalable?
• Give them images, filter, copy and has a tag (you can outsource this as well)

To Save money you need to spend time

• You don’t need to be an expert but you need to communicate why you are hiring a vitual assistant for figure it out. E.g. – you can hire SEO but you should know what they are doing
• To do this right, you need to build out which you need, it takes work upfront but saves times in the long run E.g. – you need to post daily on Instagram or twitter about you products entire life which takes an hour from your daily schedule so it’s time to delegate other, in order to delegates you need to build a process it will take a long time but you will save some time.
• The organization, communication, and process are the only way to make this work
• Create a checklist for your Virtual Assistant before hiring, building a process to help you reduce time.

Case study – E-commerce store run on autopilot with the help of Virtual Assistant

Day to day management and marketing is handled by the single person in Abroad Assistant India including

• Social media management
• Research and building content
• Produce page creation & optimization

Let take a look at the process we have built to allow this

The social + Content generation process

1. Go to the top sneaker news sites and grabbing the top headline about sneakers release
   1. Create unique videos from images
2. Save images to your desktops then upload them directly to the LO facebook page, creating a video slideshow from the images
   1. Schedule the post to go live on the FB page every 3 hours
   2. Copy the headline from the site and use it as the title of the post
3. Automating Instagram accounts
   1. Download the video created by Facebook, upload it schedugram to push the LO Instagram account
   2. Schedule the post to go live twice a day.
4. Creating a blog post framework based on content
   1. Title it “sneaker name” release date pricing info & where to buy
   2. Embedded the Facebook video into the blogs post
   3. Paste the link of where you found the headline into the body of the text for the writer
   4. Open the Photoshop templates and replace with the image of new sneakers – upload to WP as a blog image

Using multiple people for 1 task

• We build a content calendar with the dates, types & posting times
• The file gets passed to a graphics designer to create images and copywriter to write text for each post.
• After these are completed our agency assistant scheduled the post via Facebook, buffer & hoot suite

Blogger outreach / PR

• Our team locally comes up with the pitch/value proposition
• Our team in the Abroad Assistant then combs Instagram, Twitter, Pinterest & Google search to find bloggers & journalist. They record them in a sheets file along with their contact info.
• Our agency assistant email pitches ( based on templates) to reach the contact
• The response is here manages by our local team (USA)

Advanced SEO  / Analytics

• We built a checklist of the item to review on a website. each line item has a short video walking through exactly what to check
• our technical specialist goes through each item and build out the file as pass/fail
• We are able to deliver affordable, advanced work that other agencies charge tens of thousands for. plus our mark upon the labor is insane.